Operations Executive

September 28, 2023
Application ends: November 30, 2023
Apply Now

Job Description

Operations Executive (x3) | Al Futtaim Automotive | Toyota & Lexus

Date: 28 Sep 2023

Location: Dubai, AE

Company: Al Futtaim Private Company LLC

Job Requisition ID: 157112

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world’s most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day

Overview of the role
We are currently looking for competent & performance driven Branch Sales Support Executive (x3) to join our Toyota & Lexus team in Dubai. You support the assigned Branch in achieving the daily and monthly objectives through sales support and stock management activities.

What you will do

Prepares and Verifies Deal Packs for invoicing & delivery
Financial Document creation for bank deals and scan deal pack to Accountant
Validate Customer docs for delivery
Preparation, display and tracking of Goshi, demo and marketing units
To organize / arrange display and ensure all display units have correct spec sheets
Various activities related to the new car units in the dealership (eg – physical verification of stock)
Management of aged stock vehicles at branch level
Arranging vehicle sanitation
Manage other ad hoc activities related to the sales function including but not limited to
Manage Demo units (Fueling, Registration, De Registration, Salik & ETC)
Vehicle inspection & damage repair in coordination with orient
Weekly Sanitation log report
Arrange Hayaza (Transfer Certificate)

Required skills to be successful

2-3 administration and coordination experience, preferably within automotive industry
Proficient in in MS Excel & PowerPoint
Strong planning, organizing skills, with good attention to detail
Excellent communication skills

About the team
The role will report to the Sales Support Team Leader. The Branch Sales Support Executive assists the Sales Department in Document Management, Timely Vehicle Arrangement and Day to Day Transactions Management with the help of his team to Customers.

What equips you for the role

2 years’ experience in a similar role
Proficient in SAP
MS Office – especially MS Excel
Excellent communication and interpersonal skills
Efficient co-ordination in respect of the day-to-day activities of a retail operation
Customer orientated, with decision making and problem-solving abilities
Ability to deal with people of diverse nationalities at various levels.
Capability to work under pressure – able to withstand high levels of stress
Well organized and able to multi-task and handle multiple stakeholder requirements
Persuasive and results oriented
Flexible, willing to be assigned in another location if needed.

About Al-Futtaim Automotive
A major division of the UAE-based Al-Futtaim Group of companies, Al-Futtaim Automotive is an industry leader with presence in 10 countries across the Middle East, Asia and Africa.
Our core business activities at Al-Futtaim Automotive include distribution, manufacturing, leasing and aftersales, and we are firmly established as the regional representative of some of the world’s most iconic automotive brands: Toyota, Lexus, Honda, Jeep, Chrysler, Dodge, Volvo and RAM

.We are driven by a customer-centric approach, constantly pushing the boundaries on innovation, quality standards, and value-added service across our vast universe of customers – right from motoring enthusiasts to fleet operators to contractors. Our mission is to become the leader in custom-made mobility solutions by delivering nothing less than world-class omni-channel experiences.

We channel our local expertise and global trust to deliver one of the most comprehensive portfolios of mobility products and solutions, from passenger cars to SUVs, electric vehicles to high-performance motorbikes, commercial vehicles to industrial & construction equipment.

What keeps the company moving forward is a 9000-member strong team, with inspiring possibilities for growth, throughout the career path. This is Al-Futtaim Automotive and we empower talent to move forward.